Exhibitor Details

 

Don’t miss the opportunity to be part of one of Montana’s largest, most successful and respected agricultural gatherings with an average of 800 producers and agribusiness representatives in attendance.

If you wish to exhibit, we encourage you to reserve your booth early as space is limited. Please also consider sponsorship to increase your visibility during and after the convention.

  • Booth fee includes all meals for one person. Additional meals can be purchased at the registration desk during convention.

Questions? Call or email Loree or Emily at 406-761-4596   |   lmorgan@mgga.org, erobinson@mgga.org

 

Exhibit Space: All spaces are 8’ wide with a 6’ white clothed and skirted table and one chair; extra chairs are available on request. Electricity and wifi are available for all exhibitors. Please let us know as soon as possible of any special exhibitor needs. 

Exhibit space at the MGGA Trade Show will be assigned on a first-come, first-serve basis with preference given to exhibitors who have contributed additional sponsorship dollars to support the MGGA convention in the past.

Some booths in the French Quarter area have sleeping rooms behind them; normal room rates apply. Please reserve rooms through MGGA. Furniture may be removed for additional charge.

Setup: 2-7 p.m. Tuesday, November 27

Tear down: 3:30 p.m. Thursday, November 29

Trade Show opens at 9:00 am Wednesday, November 28 and closes at 3:30 pm Thursday, November 29.

Please plan to stay for the entire trade show –  do not take down your booth before 3:30 p.m. Thursday, November 29! 

Ship freight to:
Best Western Heritage Inn
1700 Fox Farm Road, Great Falls, MT 59404
Phone: 406-761-1900 

Default Occupancy: Any exhibitor failing to occupy booth space which has been reserved will be held liable for such space at the full rental price.  In the event booth space(s) is not occupied by 7 p.m. on Tuesday, November 27, 2018, MGGA shall have the right to use such space at its discretion.

Cancellation Policy: All cancellations received on or prior to November 12, 2018 will be reimbursed in full except for non-refundable pre-registration fee (if applicable). Cancellations after November 12 will be at the discretion of the MGGA.

Positioning of Equipment: Exhibitors must agree to display their exhibits so as not to obstruct the general view or to hide other exhibits.

Security: MGGA will provide security during the off hours of the show. Security will be provided Tuesday, November 27, from 7 p.m. to 6 a.m. and Wednesday, November 28, from 9 p.m. to 6 a.m. Reasonable care will be exercised to provide for the protection of exhibitor’s equipment and merchandise. Beyond this, the Best Western Heritage Inn and/or MGGA, its officers and membership, separately and collectively, cannot accept responsibility for any damage to, or for the loss or destruction of, an exhibit or the property therein from any causes, or injury to any persons resulting from such causes. All claims for any such loss, damages, or injury shall be expressly waived by the exhibitor.

Insurance: Exhibitors shall indemnify and hold harmless MGGA, the Best Western Heritage Inn, and their service agents from all liability (damage or accident) which might ensue from any cause resulting from the transportation, placing or removing or displaying of exhibits. Each exhibitor shall secure insurance at his own cost and expense. Usually the exhibitor’s insurance broker can arrange, often at no additional cost, insurance coverage desired by the attachment of endorsement or riders to the exhibitor’s existing policies.

Defacing of Building: Exhibitors are liable for any damage to building floors, walls or to the standard booth equipment or for damages caused in any manner. Exhibitors may not use nails, screws, or fasteners of any kind or apply paint, lacquer, adhesive or any other coating on building walls and floors or to standard booth equipment.

Fire Laws: Federal, state and city fire laws must be strictly observed. All decorative material must be flameproof or fireproof. Wiring must comply with fire department and other applicable government agency rules and underwriting rules. Aisles and fire exits cannot be blocked by exhibits. No explosives, gasoline, kerosene, acetylene or other fuels or combustibles may be brought into the building.

Exhibitor Badges: Official exhibitor badges will be provided for all exhibitor personnel manning booths. For your convenience, please have the names sent to MGGA at least two weeks prior to the show.